Health and Safety

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Health & Safety

Updated as of October 11, 2021

As we plan for the NCS 19th Annual Meeting, in addition to creating an exceptional education and networking experience, your health and safety is a top priority. That’s why the NCS leadership has given thoughtful consideration to create our Health & Safety Policy and has partnered with CLEAR to provide a safe experience for you.

As of September 22, 2021, the NCS 19th Annual Meeting Health & Safety Policy is that all attendees are 1) required to provide proof of vaccination against COVID-19 or provide a negative PCR COVID-19 test and 2) complete daily health screenings.

If you cannot or choose not to comply with the on-site health and safety requirements, we encourage you to register to attend the Virtual Experience.

Using the CLEAR Mobile App

All attendees who were registered as of Monday, Oct. 11 should have received an email with detailed instructions for using the CLEAR app. Please click here for more information on how to use the CLEAR app during the NCS Annual Meeting.

Frequently Asked Questions

Are masks required?
Yes, masks will be required for all indoor events and activities, regardless of vaccination status or negative test results. This is an NCS requirement as well as the current mandate in place within the city of Chicago.

Is there a vaccination requirement?

The most effective way to ensure the safety of all attendees is for you to be fully vaccinated against COVID-19. However, if you are not vaccinated or prefer not to disclose your vaccination status, you will be required to take a PCR test 72 hours prior to your arrival at the NCS 19th Annual Meeting.

Learn more about CLEAR’s Health Pass to ensure you’re set up for a seamless experience.

  • Only vaccines authorized by the U.S. Food and Drug Administration (FDA) or the World Health Organization (WHO) will be accepted.
  • A person is considered fully vaccinated:
    • 2 weeks after their second dose in a 2-dose series, such as the Pfizer and Moderna vaccines
    • 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine.
  • Non-vaccinated individuals: You will be required to take a PCR test 72 hours prior to your arrival at the Hyatt Regency Chicago. Here are recommended testing windows based on your arrival in Chicago:
Arrival in Chicago
Monday, Oct 25
Tuesday, Oct 26
Wednesday, Oct 27
Thursday, Oct 28
Friday, Oct 29
Testing Window
Oct 22-24
Oct 23-25
Oct 24-26
Oct 25-27
Oct 26-28


What is the process for Proof of Vaccination or Negative Test?
Simply download the CLEAR app before the event, follow the prompts, and provide your green Health Pass at the meeting checkpoint at the main entrance of the NCS 19th Annual Meeting each day. Get the details and instructions.

Where should I go for COVID-19 testing when in Chicago?
Here is a list of COVID testing sites for attendees to obtain a PCR test for those who experience symptoms when in Chicago and for those who must show proof of a recent negative COVID-19 test in order to board their return flight.

Any other health and safety measures I should be aware of?

  • Disposable masks, alcohol wipes, and hand sanitizer will be available at registration.
  • Clear plexiglass installed between registration staff and attendees at check-in and floor decals to ensure proper social distancing.
  • Session rooms and the Exhibit Hall will be set up to accommodate attendees who prefer more physical distance as well as those who prefer to sit closer together.
  • Session rooms and AV equipment will be disinfected after each session and common areas disinfected continuously. The Hyatt Regency Chicago has achieved the GBAC STARTM facility accreditation, which requires a stringent program for cleaning, disinfection, and infectious disease prevention.
  • Food and beverages will be provided in individual packaging when possible (e.g., boxed meals, wrapped snacks, distribution of individual servings) and plated meals will replace self-serve buffets.

International Attendees

International attendees should always check current travel restrictions to the U.S. on the Centers for Disease Control and Prevention (CDC) website before planning your travel, to make sure you will be able to enter the U.S. and return to your home country.

Plan to bring your proof of vaccination for admission into the Hyatt Regency Chicago to pick up your badge. After badge pick-up you will be required to complete a daily health screening survey. 

City of Chicago/Hyatt Regency Chicago Health and Safety Practices

In addition, the Hyatt Regency Chicago has implemented the Hyatt Global Care & Cleanliness Commitment program that includes Global Biroisk Advisory Council Star ™ (GBAC) accreditation which means Hyatt is implementing the industry’s highest standards for cleaning, disinfection and infectious disease prevention.

Hyatt Corporate Statement
Hyatt’s Global Care & Cleanliness Commitment
Chicago Updates; COVID-19

CDC Guidance

The Centers for Disease Control and Prevention (CDC) has a checklist of considerations for travelers when making the decision to travel away from their home communities.  When you travel, please follow the standard protocols that have been implemented to prevent the spread of the coronavirus:

  • Clean your hands often
  • Avoid touching your eyes, nose and mouth
  • Keep six feet distance from others
  • Wear a face covering in public
  • Cover coughs and sneezes

For the latest guidance, visit the CDC website for guidance on travel within the United States.