Hotel & Travel


Hotel & Travel

Hotel Reservations & Options

NCS Annual Conference hotels are for registered attendees only. You will have the opportunity to book your hotel immediately after completing your online registration. Once you have completed your registration, follow the directions in your confirmation email which will direct you to the online reservation system for the NCS Annual Meeting. 

All hotel rooms are available on a first-come, first-served basis. Please note that you must make a reservation in one of the NCS blocks by the cut-off date of Monday, September 16 if rooms are still available. We expect rooms to sell out early, and encourage attendees to make their reservations as soon as possible.

Fairmont Waterfront

d263f7a9-2ef8-4d7b-a19f-c21865da9b62.jpgLocated on the city’s dynamic harbourfront, Fairmont Waterfront is a world class luxury hotel in Vancouver, and proudly embraces a sustainable philosophy. This hotel offers upscale comfort, personalized service, and unparalleled West Coast views, with easy access to everything that makes Vancouver spectacular. 

NCS discounted rates:

  • Fairmont and Deluxe Rooms | CAD: $275/night
  • Signature Harbourview Rooms | CAD: $309/night
  • Additional person in room (over 2) | CAD: $50/room/night

Pan Pacific Vancouver

location7_o.jpgLocated at the downtown waterfront of Vancouver, this luxury hotel’s rooms and suites offer modern comfort with sweeping city, harbour or mountain views. Complete with luxurious amenities as well as spacious living and dining areas, a relaxing stay awaits.

NCS discounted rates:

  • Deluxe Rooms | CAD: $269/night
  • Deluxe Harbour Rooms | CAD: $319/night
  • Additional person in room (over 2) | CAD: $30/room/night

Pinnacle Hotel Vancouver Harbourfront

vancouver-358515_960_720.jpgLocated just steps from the best of downtown Vancouver with stunning views and first-class cuisine, Pinnacle Hotel Harbourfront has it all. Experience the Pinnacle difference of making every guest experience special with personalized service, thoughtful extras and unwavering attention to detail. 

NCS discounted rates:

  • Deluxe Rooms | CAD: $245/night
  • Student Rooms | CAD: $199/night
  • Additional person in room (over 2) | CAD: $30/room/night

Room Share

Need to cut costs and want to share a room? Click here for the 2019 room share sign-up.

Flight and Transfer Information

  • When booking your flight, be sure to arrive and depart from Vancouver International Airport (YVR).
  • Hotels are approximately a 30-45 minute drive to and from YVR.
    • Please remember that upon arrival and departure at YVR you will need to go through Customs (unless you are a Canadian citizen). Time in customs may vary from 30 minutes up to 2 hours.
  • Transfers from/to the airport are on your own. Options include:
    • Taxi or Uber 
    • Canada Line - Vancouver’s rapid transit rail connecting YVR to downtown Vancouver in under 30 minutes and to downtown Richmond in 18 minutes. You can access trains from both the International and Domestic Terminals. For more information, click here.
    • Rental Car

Rental Car Information
Need a rental car? NCS has a special Annual Meeting rate with Hertz. This flyer has everything you will need to know about booking your car. Advance reservations are recommended, as cars are subject to availability. Rates are based on roundtrip rentals and are guaranteed from one week prior through one week after the Annual Meeting.

Download the flyer for more information and special NCS Annual Meeting reservation number.

Rental Car Reservations
To reserve special meeting rates, please click here. Or include the CV# 022Q9238 when making reservations. At the time of reservation, meeting rates will be automatically compared to other Hertz rates and the best rate will apply.


International Travel Information

Travel Tips to Canada

Click here to find out what documents you need to travel, visit family and friends, do business, or transit through Canada and how to extend your stay. 

Traveling to Vancouver from US

A passport is required for citizens of the United States to travel to Canada, and to re-enter the country.

International Invitation Letters

Need a visa invitation letter? Please email your name, address and company name after your have completed your meeting registration to After your request is reviewed it takes 3-5 business days to receive your invitation letter by email.

Additional Resources