PLEASE NOTE: All communications will be sent to the author marked as the PRESENTING author in the original research abstract submission form. If the presenting author will change, please contact speakers@neurocriticalcare.org.
Critical Deadlines
May 30
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Acceptance confirmation deadline. Log in to the Presenter Portal to complete Stage 2 to confirm your acceptance.
- At least one (1) author on the accepted poster is required to confirm their participation in the NCS Annual Meeting by May 30. If you have requested publication in the NCS Journal Neurocritical Care during the submission process, failure to confirm participation by May 30 will result in the removal of your abstract from publication.
- Registration information will be sent to authors once they confirm their acceptance.
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June 17
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Deadline to withdraw your abstract.
- If an accepted abstract will be presented identically at another meeting, the author will be required to withdraw from the NCS Annual Meeting by June 17. It is the responsibility of the author to ensure they are not in violation of another meeting’s policy when submitting to the NCS Annual Meeting
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August 18
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Presenter hotel reservation deadline.
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| September 18-21 |
NCS 23rd Annual Meeting
Poster Hall sessions will take place on Friday, September 19, 2025. More detailed information about when and where to set up your poster will be sent out closer to the meeting.
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Poster Guidelines
You are responsible for printing poster and bringing your poster to the NCS Annual Meeting. Please download and save the NCS Annual Meeting Poster Guidelines. Your printed poster should not exceed 90 inches wide by 42 inches high (90” width x 42” height) AND/OR should not exceed 228.6 centimeters in width by 42 centimeters in height (228.6 cm width x 106.68 cm height). Posters are required to adhere to these guidelines. You may use the NCS Annual Meeting PowerPoint Template for creating your poster (optional).
Publication – Due May 30
At least one (1) author on the accepted poster is required to confirm their participation in the NCS Annual Meeting by May 30. If you have requested publication in the NCS Journal Neurocritical Care during the submission process, failure to confirm by May 30 will result in the removal of your abstract from publication.
Additionally, NCS is proud to offer grant opportunities to support the attendance of neurocritical care professionals at the 23rd NCS Annual Meeting. Grants for travel and family care are available to NCS members.
Poster Presenters are responsible for all registration, travel, housing, and additional fees.
Hotel Information – Due August 18
The housing deadline for the NCS room blocks is August 18. For more information, click here. You are responsible for all travel and housing costs and associated fees.
Meet the Poster Authors Sessions – Friday, September 19
Posters are required to have at least one (1) author attend the “Meet the Poster Authors” Session, stand in front of their poster for the full hour, and discuss their research with attendees. Please see the session details below and account for these requirements when registering for the annual meeting.
- Meet the Poster Authors Session
- Friday, September 19
- 4:00 p.m. - 5:00 p.m. ET
- This session will include Distinguished Professor Rounds
Presenting authors will hang a physical poster in the Poster Hall and stand by their posters during the designated poster hall times listed above to converse with attendees and answer any questions.
If you permitted NCS to publish your abstract in the online supplement of Neurocritical Care, your abstract will still be published.
Distinguished Professor Rounds – Friday, September 19
Based on reviewer scores, the top 10% of posters will be selected to be part of Poster Distinguished Professor Rounds that will be held during poster hall hours on Friday, September 19, 4:00 p.m. - 5:00 p.m. PT. Distinguished Professors will receive a notification and further instructions, if selected.
Abstract Awards and Clinical Trials Acceptance Types. PLEASE NOTE: All communications will be sent to the author marked as the PRESENTING author in the original research abstract submission form. If the presenting author will change, please contact speakers@neurocriticalcare.org.
Additional Resources
Adult Learning Guidelines
Presentation Guidelines & Resources
Critical Deadlines
May 30
|
Acceptance confirmation deadline. Log in to the Presenter Portal to complete Stage 2 to confirm your acceptance.
- At least one (1) author on the accepted poster is required to confirm their participation in the NCS Annual Meeting by May 30. If you have requested publication in the NCS Journal Neurocritical Care during the submission process, failure to confirm participation by May 30 will result in the removal of your abstract from publication.
- Registration information will be sent to authors once they confirm their acceptance.
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June 17
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Deadline to withdraw your abstract.
If an accepted abstract will be presented identically at another meeting, the author will be required to withdraw from the NCS Annual Meeting by June 17. It is the responsibility of the author to ensure they are not in violation of another meeting’s policy when submitting to the NCS Annual Meeting |
August 18
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Presenter hotel reservation deadline
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August 18
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Draft PowerPoints due to the Presenter Portal > My Submissions > Stage 3.
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September 4
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Speaker Orientation - Information on how to register for this will be sent out closer to the meeting date.
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September 10
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Final PowerPoint due. Upload to the Presenter Portal > My Submissions > Stage 4.
Follow the format for naming your presentation: NCS2025_Insert SpeakerName_SessionTitle.pptx
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Session & Additional Award Information
You are required to present your abstract as part of the oral platform session in person. There will be no virtual presentation option. Please refer to your specific acceptance email for your session information and any other individual details. Contact speakers@neurocriticalcare.org for your email to be resent.
Acceptance Confirmation & Additional Speaker Information – Due Friday, May 30
The deadline to confirm your oral platform acceptance and complete Stage 2 to provide your additional speaker information is Friday, May 30. If you have requested publication in NCS's journal, Neurocritical Care, during the submission process, failure to confirm by May 30, will result in the removal of your abstract from publication. Contact speakers@neurocritical.org if a co-author who is not presenting registered.
Additionally, NCS is proud to offer grant opportunities to support the attendance of neurocritical care professionals at the 23rd NCS Annual Meeting. Grants for travel and family care are available to NCS members.
Hotel Information – Due Monday, August 18
The housing deadline for presenters is Monday, August 18. For more information, click here.You are responsible for all travel and housing costs and associated fees.
Draft PowerPoint Presentation - Due Monday, August 18
Please upload your final presentation to the Presenter Portal in Stage 3. You can access this stage in your “My Submissions” tab.
Final PowerPoint Presentation – Due Wednesday, September 10
Please upload your final presentation to the Presenter Portal in Stage 4. You can access this stage in your “My Submissions” tab.
Oral Abstract Presenters are required to upload their presentations from a USB flash drive in the Speaker Ready Room by 5:00 p.m. PT the day before your presentation. This will allow the onsite audiovisual team to ensure your presentation is correctly set-up for your session. Please plan for this requirement when registering.
Please note: You will still need to check in at the Speaker Ready Room even if you uploaded your PowerPoint in the speaker portal. Please see Speaker Ready Room dates and times below.