Important Dates and Deadlines
Mid-April
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Receive notification on submission status
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Mid-April
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Registration opens
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Friday, April 21
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Access your speaker portal to confirm your acceptance and complete your financial disclosure
Failure to complete can result in session CE ineligibility and/or program removal
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Thursday, June 1
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Early bird registration deadline
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Friday, July 7
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Draft PowerPoints due to speaker liaison and uploaded to speaker portal
Your liaison will reach out to you via email to schedule a call.
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Friday, July 7
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Deadline to secure housing for the meeting
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Tuesday, August 1
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Final PowerPoints and handouts due in speaker portal
Upload the PowerPoint version of your presentation slide deck by completing Stage #3 in your speaker portal. Changes after this date must be done onsite at the conference.
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Tuesday, August 1
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Speaker Orientation Meeting | 2:00 p.m.– 3:00 p.m. CT
Register
This meeting will be recorded if you are unable to attend
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Tuesday, August 15–Friday, August 18
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21st Annual Meeting
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Speak in Person
NCS is thrilled to host our annual meeting in person once again! Feedback from attendees continues to show that there’s more excellent value in meeting face-to-face, and we couldn’t agree more. With that in mind, as long as it remains safe and possible for the NCS community to gather in person, all speakers must present in person. We will not be able to accommodate any virtual or pre-recording requests. If you are not able to speak in person please notify speakers@neurocriticalcare.org immediately. We will work with the session chair and annual meeting committee to identify a replacement.
Registration and Travel
Log in to your NCS account before registering for the Annual Meeting. Once you complete your disclosure in the speaker portal you will be provided a discount code.
Speakers are responsible for arranging their own travel and expenses.
Submitting Your Final Presentation
One PowerPoint should be uploaded for each individual talk within your session. Final PowerPoints will be provided to the audiovisual team prior to the Annual Meeting. On Tuesday, August 1, all presentations within the speaker portal will be considered final and no further changes will be accepted.
Introduce Your Session to the Community
NCS invites you to participate in a video project for the NCS 21st Annual Meeting. We’d love to introduce our members to you and have you give a preview of your session. To participate, you’ll record a short video (under two minutes) introducing yourself and your session.
We’ve made it really easy to record this video straight from your computer or device. Just go here and follow the prompts. Here’s what we’re hoping you can cover in under 120 seconds –
- Introduce yourself, including your name, role, and organization
- Tell us about your session
- What can attendees expect from your session and why should they attend? Consider 1-3 takeaways or outcomes they will learn.
- Invite people to join you at the NCS Annual Meeting this fall
Speaker Ready Room
The Speaker Ready Room is a space for onsite speakers to test their PowerPoint, test video elements or practice. We recommend you visit this room once you arrive onsite. If you need to make a last-minute change to your presentation, please visit this room by 5:00 p.m. MST the day before your session.
Location: To be determined
Hours (All times listed in MST)
- Monday, August 14 | 8:00 a.m. – 6:00 p.m.
- Tuesday, August 15 | 8:00 a.m. – 6:00 p.m.
- Wednesday, August 16 | 7:00 a.m.- 5:00 p.m.
- Thursday, August 17 | 7:00 a.m. - 5:00 p.m.
- Friday, August 18 | 7:00 a.m. - 10:00 a.m.
Frequently Asked Questions From Speakers
Do I need to register for the Annual Meeting?
All speakers must register for the Annual Meeting and are responsible for covering the cost of registration. Upon registration, your speaker discount will be a applied at checkout.
What about my travel and housing arrangements?
All speakers are responsible for securing their own travel and housing arrangements, as well as covering the expense of those arrangements. If you need assistance covering travel costs, consider applying for a travel grant. Travel grant applications and information will be available late May.
How can I confirm my participation as a speaker at the NCS Annual Meeting?
Confirm and complete your financial disclosure in the speaker portal.
Do I need to bring my presentation to the conference?
Yes, please bring your presentation on a USB flash drive as a backup. If you have any last-minute changes, bring your presentation on your USB to the speaker-ready room by 5 p.m. MST the day before your presentation or sooner.
What A/V equipment will be available in my presentation room?
All rooms are equipped with a LCD projector, projection screen, a wireless slide advancer, wired lavaliere microphone and wireless internet. For sessions with multiple speakers, additional microphones will be available. All session rooms will have Wi-Fi internet access. All breakout session rooms will be equipped with laptops with Microsoft Office 2013.
How much time do I have to present my session?
Session moderators can provide guidance to individuals on their allotted time to present.
How do I update my speaker information?
You will have the opportunity to make updates to your profile and add your speaker headshot/bio in Stage #2 of the speaker portal.
Why is my abstract or biography different than what I submitted?
Your abstract and biography may have been edited by our marketing team for style and consistency.
How can attendees view information about my session?
Session information can be viewed on the website and in the mobile app. The mobile app will launch in early August 2023.
How can I promote my session?
We encourage you to utilize the 2023 Marketing Kit (will be available in May), which contains social posts, graphics, email templates and more. If you'd like your session to be promoted on NCS social media channels and emails, submit a quick video (under two minutes) about your session here.