Thank you for your commitment to speak at the Neurocritical Care Society (NCS) 23rd Annual Meeting in Montréal, Québec. Review this page to understand important deadlines, travel information and answers to frequently asked questions.
Resources
Important Dates and Deadlines
March 2025
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Receive notification on submission status.
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April 2025
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Registration opens.
Instructions and information forthcoming.
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Tuesday, April 15
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Confirm your acceptance and complete any outstanding financial disclosures by logging into the Speaker Portal. If your Track Chair requested changes, please make them by this deadline.
Failure to complete your financial disclosure can result in CE ineligibility and/or program removal. |
Friday, May 30
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Speaker bio and headshot due in the speaker portal. |
Friday, July 4
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Early bird registration deadline.
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Monday, August 18
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Draft PowerPoints due in the Speaker Portal for Session Chair review.
Your session chair will also be contacting all the speakers of your session to coordinate a virtual call. The purpose of this call will be to ensure the content between presentations flows during the session.
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Wednesday, August 20
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Hotel deadline. View more information. |
Thursday, September 4
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Speaker Orientation Meeting.
Information on how to register for this meeting will be sent out closer to the meeting.
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Wednesday, September 10
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Final PowerPoint due. Upload to the Speaker Portal. Follow the format for naming your presentation:
NCS2025_Insert SpeakerName_SessionTitle.pptx |
September 18-21
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23rd Annual Meeting
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Speak in Person
NCS is thrilled to host our annual meeting in person once again! Feedback from attendees continues to show that there’s more excellent value in meeting face-to-face, and we couldn’t agree more. With that in mind, as long as it remains safe and possible for the NCS community to gather in person, all speakers must present in person. We will not be able to accommodate any virtual or pre-recording requests. If you are not able to speak in person, please notify speakers@neurocriticalcare.org immediately. We will work with the session chair and Annual Meeting Committee to identify a replacement speaker.
Registration and Travel
Speakers are required to register for the Annual Meeting. NCS members should log into their NCS accounts before registering to access the member rate. All speakers will be provided with registration instructions and a discount code in an email – this information is forthcoming.
Speakers are responsible for arranging their own travel and expenses.
Submitting Your Final Presentation
One PowerPoint should be created for each individual talk.
UPDATE: If you make any changes after uploading your presentation or fail to upload it by the deadline, you are responsible for bringing your PowerPoint with you on a USB flash drive to the conference. You must arrive to your session room 15 minutes early to put your PowerPoint on the session room laptop.
PLEASE NOTE: Speakers are no longer required to bring final PowerPoints to the Speaker Ready Room by 5:00 p.m. PT the day before their presentation.
Speaker Ready Room
Speakers can use this space to test their PowerPoint, test video elements or practice presenting while onsite at the Annual Meeting. The specific room assignments and times it will be open will be updated closer to the meeting.
Introduce Your Session to the Community
NCS invites you to participate in a video project for the NCS 23rd Annual Meeting. We’d love to introduce our members to you and have you give a preview of your session. To participate, you’ll record a short video (under two minutes) introducing yourself and your session.
We’ve made it really easy to record this video straight from your computer or device. Just go here and follow the prompts. Here’s what we’re hoping you can cover in under 120 seconds –
- Introduce yourself, including your name, role, and organization.
- Tell us about your session.
- What can attendees expect from your session and why should they attend? Consider 1-3 takeaways or outcomes they will learn.
- Invite people to join you at the NCS Annual Meeting this fall.
Frequently Asked Questions from Speakers
Do I need to register for the Annual Meeting?
Yes – registration is required for speakers. NCS members should log into their NCS accounts before registering to access the member rate. All speakers were provided with registration instructions and a discount code via email.
What about my travel and housing arrangements?
All speakers are responsible for securing their own travel and housing arrangements, as well as covering the expense of those arrangements. If you need assistance covering travel costs, consider applying for a travel grant. Travel grant applications and information coming soon! Please contact info@neurocriticalcare.org if you have additional questions.
How can I confirm my participation as a speaker at the NCS Annual Meeting?
You will be notified via email in March 2025 of your submission status. Please accept your invitation through in the NCS Speaker Portal.
Do I need to bring my presentation to the conference?
Yes, please bring your presentation on a USB flash drive as a backup.
What A/V equipment will be available in my presentation room?
All rooms are equipped with an LCD projector, projection screen, a wireless slide advancer, wired lavaliere microphone and wireless internet. For sessions with multiple speakers, additional microphones will be available. All session rooms will have Wi-Fi internet access. All breakout session rooms will be equipped with laptops with Microsoft Office.
How much time do I have to present my session?
Generally, sessions will comprise of three (3) 20-minute talks. Session chairs can provide guidance to individuals regarding their allotted time to present for special cases.
How do I update my speaker information?
You will have the opportunity to make updates to your profile and add your speaker headshot/bio in stage two of the speaker portal. If your Track Chair(s) requested changes to your session, you will update it in the speaker portal. If you require assistance with making the updates, please contact speakers@neurocriticalcare.org.
Why is my abstract or biography different than what I submitted?
Your abstract and biography may have been edited by our marketing team for style and consistency.
How can attendees view information about my session?
Session information can be viewed on the website and in the mobile app. Mobile app information is forthcoming.
How can I promote my session?
We encourage you to utilize the Speaker Marketing Kit, which contains social posts, graphics, email templates and more. If you'd like your session to be promoted on NCS social media channels and emails, submit a quick video (under two minutes) about your session here.
