Annual Meeting Terms & Conditions
NCS reserves the right to change, amend, add or remove any of the Terms & Conditions at its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining will continue to be valid and apply. These Terms & Conditions apply to all event participants (attendees, speakers, sponsors and exhibitors).
The views expressed by any attendee, speaker, exhibitor or sponsor are not necessarily those of NCS. All attendees, speakers, exhibitors and sponsors are solely responsible for the content of all individual or corporate presentations, marketing collateral and/or advertising.
Code of Conduct
We are committed to creating a safe, productive and welcoming environment that is inclusive and free from discrimination, regardless of race, religion, color, national origin, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status or any other protected categories under applicable law.
All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, NCS staff members, service providers and all others must abide by the following policy:
Expected Behavior
- Be considerate of those around you.
- Be respectful of others and their viewpoints, which may be different from your own.
- Be collaborative with others.
- Be mindful of your words and actions.
Unacceptable behaviors may include, but are not limited to:
- Offensive or unwanted behavior or language including, but not limited to, race, religion, color, national origin, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status or any other similar categories.
- Visual harassment, such as sexual images OR sexual language, including in presentations and slide decks.
- Sexual harassment of any kind, such as unwelcome sexual advances or words/actions of a sexual nature.
- Wearing attire that includes harmful or offensive language or imagery that is not appropriate for a professional setting.
- Disruption of presentations during sessions or at other events organized by NCS.
- Copying or taking screenshots of Q&A or any chat room activity that takes place in the virtual environment.
- Abusive action directed at an individual, such as threats, intimidation, or bullying, both virtual and/or in-person.
- Sharing your NCS registration or making event content available to another person(s).
- Possession of a weapon or something that could be construed as a weapon both virtual and/or in-person.
- Possession or mention of illegal substances both virtual and/or in-person.
- Inappropriate comments or stalking of fellow attendees.
- Nudity is prohibited.
- Any other illegal activity not already covered above.
NCS has zero tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants or our staff at our meetings. If you are the subject of, or witness to any violations, you can contact us by emailing registration@neurocriticalcare.org.
Cancellation by Individual
All cancellation requests must be submitted in writing by Friday, September 26, 2026, to registration@neurocriticalcare.org and include documentation supporting the reason for cancellation. Refunds are not guaranteed and will be reviewed on a case-by-case basis. Approved refunds will be issued less a $100 administrative fee. After September 26, 2026, all registrations are final and non-refundable.
Registration substitutions may be made at no additional cost by emailing registration@neurocriticalcare.org no later than Friday, October 9, 2026. Substitutions will be applied as a credit toward the 2026 Annual Meeting.
Please note that hotel reservations must be cancelled separately and directly with the hotel.
Liability Waiver & Release
In consideration of being allowed to register for, and participate in the NCS Annual Meeting, you hereby warrant and represent that you are age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue NCS or its members, employees, board members, agents or volunteers for any expense, loss, damage, personal injury, including loss of life, illness, disability, property damage or property theft or actions of any kind that you may hereafter suffer or sustain before, during or after the event, unless said expense, loss, damage, personal injury, including loss of life, illness, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of NCS. You must be age 21 or older to attend social events where alcohol is served unless a parent is present. This Liability Waiver & Release is specifically binding upon your heirs and assigns and is knowingly given.
Photography/Video
On occasion you may be photographed, video-taped, audio-taped, or have screenshots taken in connection with NCS events and activities. As a participant of the annual meeting, you agree that NCS is the sole owner of all rights in and to the resulting photographs, video footage and recordings, for all purposes related to NCS's business (both now and in the future). Your name and likeness may be used by NCS in advertising and promotional materials. Participants shall receive no compensation or royalties for appearance in any materials.
Technology Use
You may not upload or otherwise provide infringing, defamatory, obscene, pornographic, threatening, abusive, illegal or otherwise improper content. You may not upload viruses or harmful components to the event platform or NCS website. You may not use the NCS website or event platform to further any unlawful purpose or to violate the rights of any party.
You may not upload or otherwise provide content with a commercial purpose or attempt to solicit funds or advertise goods and services via the NCS website or event platform.
You may not utilize the NCS website or mobile app to engage in communications leading or related to an agreement in restraint of trade, to exchange specific information relating to your prices, profits, or costs, or in any other manner to limit competition or restrain trade in violation of state and federal antitrust laws.
Dress Code
The dress code at the annual meeting is business casual. Participants are required to adhere to this dress code during the event.
Data Privacy
As part of your registration to the annual meeting, NCS will share the data you provide with third-party vendors in order to process your registration, to make you aware of goods and services you may be interested in, to perform analytics on behalf of NCS, in connection with the annual meeting and for such other purposes as NCS may approve from time to time. Your registration may include technology that monitors your activities throughout the meeting, such as session attendance and exhibitor booths visited.
For more information regarding your personal data rights, please review the NCS Privacy Policy.